Your central hub for managing events, viewing statistics, and accessing all organizer features. The Organizer Profile provides a comprehensive dashboard with real-time insights and quick access to all event management tools.
Overview
The Organizer Profile is your personalized dashboard that gives you complete control over your events. From here, you can view your statistics, manage events, create new events, and customize your profile information.
Dashboard Statistics
Real-time statistics calculated from all your events, giving you a quick overview of your event management performance.
The total number of events you have created, including draft, published, and archived events.
The cumulative number of registrations across all your events, including both paid and free registrations.
Events scheduled for future dates, helping you track what's coming next and plan accordingly.
The number of events currently published and visible to attendees on the platform.
Total revenue generated from all paid event registrations across all your events. Calculated as price × number of registrations.
💡 Real-Time Updates
All statistics update automatically in real-time as events are created, registrations come in, and events are published. No manual refresh needed - you always see the latest data.
Event Cards
Each event you create is displayed as a card in your organizer profile, showing key information and quick actions.
Event Card Information
Each event card displays:
- Event Image: Banner image or default event icon
- Event Title: The name of your event
- Location: Event venue or location
- Date Range: Start and end dates (or single date if one-day event)
- Status Badge: Draft (orange), Published (green), or Archived (grey)
- Sub-Events Count: Number of sub-events if it's a parent event
- Registration Count: Current number of registrations
- Food Coupons Indicator: Shows if food coupons are enabled
- Registration Countdown: Displays when registrations will open (if countdown is enabled)
Event Card Actions
Each event card provides quick access to:
- Details: View comprehensive event details including description, schedule, and all event information
- Edit: Modify event settings, pricing, features, and all event configurations
- Coupons: Open food coupon verification screen (only shown if food coupons are enabled)
- Delete: Permanently remove the event (with confirmation dialog)
Quick Actions
Quick access buttons for the most common organizer tasks, located prominently on your profile dashboard.
Create Event
Start creating a new event with a single click. Opens the event creation form where you can:
- Set event title, description, and details
- Configure date, time, and location
- Set pricing and payment options
- Enable features like food coupons, accommodation, team events
- Add sub-events if needed
View Analytics
Access comprehensive analytics for all your events. View:
- Financial overview and revenue statistics
- Registration trends and patterns
- Event performance metrics
- Organizer-level analytics across all events
- Download reports for analysis
Manage Events
Opens the comprehensive Event Management page where you can:
- View all your events in a dedicated management interface
- Access detailed event management for each event
- View and manage registrations
- Use QR scanning for check-in and verification
- Download event reports
- Manage authorized emails (volunteers)
- View real-time analytics for each event
Event Management Section
A dedicated section on your profile that provides quick access to comprehensive event management features.
Features
- One-click access to the full Event Management page
- Filtered view showing only your events (or events you're authorized to manage)
- Real-time updates as events and registrations change
- Access to all in-event features and management tools
Authorized Emails
Manage which email addresses have access to manage your events. This allows you to delegate event management to team members or volunteers.
How It Works
- Authorized emails can access and manage events you've granted them access to
- They appear in the Event Management page for authorized events
- They have the same management capabilities as you for those events
- You can add or remove authorized emails at any time
- Works at both event level and sub-event level for granular control
Note: Authorized emails are managed from individual event management pages, not from the organizer profile. See the In-Event Features documentation for details.
Accessing Your Organizer Profile
How to access and navigate to your organizer profile.
- Open the Vihaya app and sign in with your organizer account
- Navigate to your Profile section from the main navigation
- Select "Organizer Profile" from the profile options
- Your organizer dashboard will load with all your statistics and events
Note: You must be registered as an organizer to access this profile. If you're not yet an organizer, you can apply to become one from the Event Management page.
Best Practices
Tips for effectively using your organizer profile:
- Keep Profile Updated: Maintain an up-to-date profile picture and social media links to build trust with attendees
- Monitor Statistics: Regularly check your dashboard statistics to track your event management performance
- Use Quick Actions: Leverage the quick action buttons for faster access to common tasks
- Review Event Cards: Regularly review your event cards to ensure all information is accurate and up-to-date
- Delegate Access: Use authorized emails to delegate event management to trusted team members
- Check Analytics: Use the View Analytics button to gain insights into your event performance
- Organize Events: Keep your events organized by using statuses (draft, published, archived) appropriately
